Every referral risks a HIPAA fine, hours of phone tag, and a lost patient. ToothReferral makes each one secure and tracked in seconds.
ToothReferral replaces the faxing, phone tag, and chasing with one secure, tracked workflow, so your front desk gets hours back and your whole office runs the way it should.
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The two things that make every referral painful.
Talk to any general dentist and the same two worries come up on every referral they send out.
Every referral is a HIPAA risk.
The moment your front desk texts, emails, or photographs patient details to send a referral, you are one screenshot away from a violation. Attorneys are actively targeting dental practices, and a single slip can mean a $10,000 fine.
One referral buries your front desk.
One referral becomes a dozen tasks: calls, emails, insurance checks, chasing down X-rays. Your $25-an-hour front desk burns paid time on work you can't bill, and it happens on every single case.
Every referral out, secure and complete in seconds.
Secure messaging, shared notes, and real-time tracking replace the phone tag and paperwork, so your front desk spends less time chasing referrals and more time on revenue.
Every call, text, and email about a patient is a HIPAA risk
Office Communication keeps every patient conversation in one secure, HIPAA-compliant channel, so private details never sit in a text or a forwarded email.
Office Communication
Secure messaging between referring and receiving offices
Stop running your office on sticky notes and scattered messages
Internal Notes keeps every patient detail in one place your whole team can see, so cases move faster and nothing slips between staff.
Internal Notes
2Company-private notes. Not shared with other parties.
Start the Referral Process Even Before the Patient Arrives!
Capture insurance directly and securely from the patient. No calls, no surprises. Your referral system works while your staff is busy or sleeping, so every patient shows up verified and billable.
Referral and Insurance Intake
Automated patient insurance request, populated in real time.
New Referral
Insurance on File
Populated in real timeCarrier
Delta Dental
Member ID
XXX-4821
Group
7720
Status
Active
Win back the hours your front desk loses to referrals.
Set it up once and your first HIPAA-secure referral can go out this week.
Create your free account.
Set up your practice in minutes. ToothReferral is free for general dentists.
Send a referral in seconds.
Attach insurance with an upload or a secure patient link, then send it HIPAA-secure.
Track every referral you send.
Follow each patient from sent to completed and message the specialist through secure notes.
Numbers that add up fast.
Front-desk hours saved every week on referrals
HIPAA-compliant, encrypted and audited referrals
Fewer phone calls to verify a patient's insurance
Visibility into every referral you send out
Free for general dentists.
General Dentist Profile
- Free dynamic listing with skills, insurance, and membership
- HIPAA-secure referrals in and out
- Referral-out tracking and revenue visibility
- No booking fees ever
Do these problems happen in your office?
They happen in most general dentist practices, and ToothReferral solves all of them. Click any card to see how.
How much revenue did you refer out of your practice last year?
Most general dentists have no idea. ToothReferral tracks every referral you send, by procedure, specialist, and frequency, so you can see the revenue leaving your practice and identify the cases worth bringing in-house. It also gives you clean, defensible data that makes your practice worth more if you decide to sell.
See it.
Every referral, categorized and totaled.
Capture it.
Spot the high-volume procedures worth keeping in-house.
Bank it.
Walk into a practice sale with referral data buyers actually want.
Estimate the revenue you refer out
Enter how many referrals you send in a typical 3-month period.
Endodontist
avg $1,000 to $2,000 per case
Oral & Maxillofacial Surgeon
avg $1,500 to $4,800 per case
Prosthodontist
avg $3,000 to $6,000 per case
Orthodontist
avg $4,000 to $7,000 per case
Periodontist
avg $1,500 to $4,000 per case
You referred out roughly $76,000 to $201,600 last year.
That is revenue that left your practice. Some of it you could keep in-house.
Questions general dentists ask before getting started.
Ready to win back your front desk's hours and keep every referral secure?
Create your free account and send referrals with insurance attached, fully HIPAA-secure and tracked from sent to completed. Free for general dentists, for a limited time.